Accounts payable software
- What approval costs a month
- $4,300.80
- Hours on routine handling
- 120
- Hours on exceptions
- 14.4
Every figure on this page is computed from the inputs entered, by the method stated below it. Monthendly publishes no benchmark close time, no industry average DPO and no accounting standard: the tasks, the minutes, the rate and the exception rate are yours, and the defaults are a worked example to replace with your own figures.
Accounts payable software sits between the invoice arriving and the ledger being posted, and the market for it runs from a shared inbox with rules on it to enterprise platforms costing more than a member of staff. The features converge in the marketing and diverge sharply in practice, and the differences that matter to a small finance team are narrow: whether the exceptions are visible, whether approvers will actually use it, and what it costs when the team grows. This page is how to judge accounts payable software when you close one or two sets of books, and an honest line on where Monthendly sits against the platforms.
Open the Accounts payable invoice approval process Free to use. No account, no card, no trial clock.
Judge it on the exceptions, not the happy path
Every product demos well on an invoice that matches. Ask to see one with a price mismatch, one with no purchase order and one whose approver has left. How those three appear, and how quickly, is what you are actually buying.
Judge it on whether approvers will use it
Approvers are not finance people and will not learn a system. If approving requires a login they do not have and a screen they have not seen, invoices will be approved by email anyway and you will have bought a filing cabinet.
Judge it on what the fifth seat costs
Per-user pricing shapes behaviour: teams delay giving access and end up sharing logins, which is the real control failure. A flat price removes the question. Monthendly is $43 a month for the whole team, which is also its ceiling, because a twenty-entity group needs a platform instead.
Accounts payable software: common questions
Do we need AP software, or just a better process?
Write the process down first. If the route is unclear, software will encode the confusion. If the route is clear and the cost is in the touches, the free approval worksheet on this site will tell you what that cost is before you spend anything.
Will it replace our accounting software?
No. Monthendly sits beside your ledger and does not keep one. If you need to post transactions, run a trial balance or file accounts, that is your accounting package and we do not compete with it.
What about approving on a phone?
That is usually the deciding feature for adoption, because approvers are rarely at a desk when the close needs them. Whatever you buy, test it as an approver on a phone before you test it as a finance user.
Monthendly Pro
Keeping what you make
The worksheets are free forever. Pro turns them into the record: the close checklist for each month with its owner and its dates, the payables queue that clears before the cut-off, the reconciliations attached to the month they belong to, your team's name on the pack, no watermark, and an export when the auditor asks.
- Download the finished sheet as a file
- Send it without the Monthendly line on it
- Save a close and reopen it next month
- Put your company name and logo on it
- Export every close and reconciliation at once
- Approval chases emailed to whoever is holding the close up
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$43per month, whole team
Start Monthendly Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Will it do what you need for Accounts payable software?
Tell us how your close runs and we will tell you straight whether Monthendly Pro fits it today, whether it is coming, or whether you need a different product instead. A person reads these and replies.
Cite or embed this figure
At 400 invoices a month and $10.75 an invoice on the worked example, the approval route costs $51,609.60 a year, which is the number any software should be judged against.
Accounts payable invoice approval process (What approval costs a month): $4,300.80, Monthendly, worked example.
Cite as: "Accounts payable software, Monthendly", updated 2026-09-04, https://monthendly.com/accounts-payable-software/.